Records Management

Rianachd Chlàran

All local authorities in Scotland have responsibilities under the Local Government (Scotland) Act 1994 and the Public Records (Scotland) Act 2011, to make proper arrangements for records that have been created or acquired in the exercise of their functions. They must also ensure that they comply with Data Protection and Freedom of Information legislation.

Records Management is the systematic control of an organisation’s records from creation to disposal and aims to ensure they meet business needs, legal requirements, and community expectations. Good Records Management supports the spirit of openness allowing fast access to reliable records while protecting personal and sensitive information about individuals.

 The Highland Archive and Registration Centre provides a central secure storage facility for the Highland Council’s records. Dedicated Records Management staff offer guidance and support in records management practices to all Council services to ensure that their records support business activities, meet all legal obligations and, in partnership with Archive staff, ensure records of enduring historical value are transferred to the Archive repository for long-term preservation.

Records Management fully supports the outworking of the Council’s Corporate Improvement Plan, and is working within this framework toward making savings and improving performance through increasing efficiency and asset management.

Contact: Tel: 01463 256429. Email: [email protected]

Links to FOI requests www.highland.gov.uk/yourcouncil/accesstoinformation
Link to Publication Scheme www.highland.gov.uk/NR/rdonlyres/
DPA requesting Information www.highland.gov.uk/yourcouncil/accesstoinformation
Records Management Society www.rms-gb.org.uk
Information Commissioners Office. www.ico.gov.uk

In light of the recently enacted Public Records (Scotland) Act, Highland Council policies relating to Records Management are currently under review. Access to these documents will be made available here in due course.